Microsoft 365 — including Teams, SharePoint, and OneDrive — is designed to be a universal toolkit to give your team members integrated and flexible ways to work for their projects and tasks.This table provides a high-level summary of how you can utilize Teams, SharePoint, and OneDrive in different situations.
| Teams | SharePoint | OneDrive | |
| Primary Users | Team | Team, group, organization | Individual and team |
| Usage | Project-oriented teams to have a conversation, work together in files, call, and meet right where the work is happening. | Storing files in the cloud and sharing them with your team or organization, using robust permission management, and creating feature-rich available to be added to your Teams channel. | Storing and syncing files in the cloud and accessing them from anywhere on any device. Ideal for work in progress and sharing with specific individuals. |
| Sharing and access control | Teams can be public (open to anyone in your organization) or private (managed membership) | Share files with your team, organization, and external users. Use Office 365 Groups to control access on team sites or set up more robust permissions for sites and documents. | Documents are private until you share them. Share files individually and work on Office documents with others at the same time. |
| Conversations and communication | Communicate in real time with teammates in a chat-based environment and in online meetings. | Communication using SharePoint News. News can be added to your Teams channel, too. And you can add comments and likes to SharePoint | Comment on documents and use the @-sign with someone’s name. The person you mention receives mail with a link to your comment. |
Please note, all these tools are for the file of collaboration and not for a backup of documents.
You can store and share files using SharePoint, OneDrive, and Microsoft Teams. SharePoint underpins each of these tools, but each can be used in their own ways to accelerate collaboration and efficiency in different situations.
Microsoft Teams
When you’re collaborating in real time, it is a great time-saver to easily access files that are important to your project. Files shared on Microsoft Teams are available right where you are having conversations and meetings, and your team can own them together.
OneDrive
Personal files or documents that only you are working on can be securely stored on OneDrive. Think of it as your personal repository – a cloud version of My Documents. Files are always in sync and available to access even when you’re offline. With OneDrive, your files are always with you and ready to share.
How to store files in OneDrive?
Upload files/ folder to OneDrive
Save a file to OneDrive
Select File > Save as > OneDrive – Bureau Veritas
How to save files in SharePoint Library?
Prior to saving files to the SharePoint Library, one should be able to choose whether they need the team site or the communication site, here sharing few pointers which are going to help in decide based on the usage and the requirement.
| SNO | TEAM SITE | COMMUNICATION SITE |
| 1 | Connect, Collaborate, create: When you want to create a place where the members of a work group or project team can collaborate on project deliverables, plan an event, track status, or exchange ideas, you want a Team Site | Showcase, Share, Story: When you want to “broadcast” a message, tell a story, share content for viewing (but not editing) to a large audience or the entire organization, or showcase services or people, you want a Communication Site |
| 2 | A SharePoint team site connects you and your team to shared content and resources. Use team sites to store and collaborate on files or to create and manage lists of information as well as:
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A SharePoint communication site is a great place to broadcast information to others. Share news, reports, status updates, and more in a visually appealing format. Use communication sites to engage and inform broad audiences.
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Every Teams channel has a SharePoint team site, and every SharePoint team site has a Teams channel. SharePoint is great for storing files in the cloud and making them accessible to a broad audience. Here are ways to work with SharePoint:
